SANDERS NETBALL CLUB – CONSTITUTION
The club will be called SANDERS NETBALL CLUB (hereinafter called "the Club") and will be affiliated to ENGLAND NETBALL .
2. AIMS & OBJECTIVES
2.1 The aims and objectives of the Club will be:
to offer coaching and competitive opportunities in NETBALL
to promote the club within the local community and NETBALL
to ensure a duty of care to all members of the Club
to provide all its services in a way that is fair to everyone
to ensure that all present and future members receive fair and equal treatment.
3.1 Membership should consist of officers and members of the Club.
3.2 All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.
3.3 Members may resign from membership at any time by giving notice to the Club Secretary
4. MEMBERSHIP FEES
5. OFFICERS OF THE CLUB
4.1 Membership fees will be set annually and agreed by the Executive/Management Committee or determined at the Annual General Meeting.
5.1 The officers of the Club will be:
Team Captains (x5)
5.2 Officers will be elected annually at the Annual General Meeting.
5.3 All officers will retire each year but will be eligible for re-appointment.
6. ROLE WITHIN THE CLUB
6.1 The officers of the Club will initially appoint or seek election for the following roles;
Team Captain x 5
6.2 Roles will be elected annually at the Annual General Meeting.
6.3 All Honorary Officers will retire each year but will be eligible for re-appointment.
6.4 Officers of the club may also hold Honorary Officer roles if no other club member is elected.
6.5 The Club committee may fill any casual vacancy in respect of the elected Honorary Officers to act until the next AGM.
7.1 The Club will be managed through the Management Committee consisting of Secretary, Treasurer and Team Managers. Only these posts will have the right to vote at meetings of the
7.2 The Management Committee will be convened by the Secretary of the Club and held no less than 3 times per year.
7.3 The quorum required for business to be agreed at Management Committee meetings will be 3.
7.4 The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.
7.5 The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
7.6 The Management Committee will be responsible for disciplinary hearings of members who infringe the Club rules/regulations/constitution. The Management Committee will be responsible for
taking any action of suspension or discipline following such hearings.
7.7 The Club Committee shall determine any questions as to interpretation of the constitution.
7.8 All attending Committee Members shall have a casting vote. Where a vote is tied, the Club Secretary shall cast the deciding vote.
8.1 All club monies will be banked in an account held in the name of the Club.
8.2 The Club Treasurer will be responsible for the finances of the Club.
8.3 The financial year of the Club will end on 12th March.
8.4 An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
8.5 Any cheques drawn against club funds should hold the signature of the Treasurer or Secretary.
8.6 All funds raised by or on behalf of the Club shall be used to achieve the aims and interests of the Club and for no other purpose
9. ANNUAL GENERAL MEETINGS
9.1 Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
9.2 The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
9.3 Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
9.4 Elections of Honorary Officers are to take place at the AGM.
9.5 All members have the right to vote at the AGM.
9.6 The quorum for AGMs will be 8.
9.7 The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
10. DISCIPLINE & APPEALS
10.1 Sanders N.C. adopt the England Netball Code of Conduct. All members of the club will adhere to the guidelines within.
10.2 All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
10.3 The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the
termination of membership.
10.4 The outcome of a disciplinary hearing will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 28 days of the hearing.
10.5 There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary
receiving the appeal. The disciplined player has the right to consult Club Liaison Officer, who can be present at the appeal.
11.1 A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.
11.2 In the event of dissolution, any assets of the Club that remain will become the property of the people / persons taking over the players and/or the players themselves.
12. AMENDMENTS TO THE CONSTITUTION
12.1 The Constitution shall be reviewed on an annual basis
12.2 Proposals to alter or to add to the Constitution shall be received by the Club Secretary in writing not later than 14 days before the Annual General Meeting
12.3 The constitution will only be changed through agreement by majority vote at an AGM or EGM.
SANDERS NETBALL CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.